One Housing Group may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 5 July 2012.
The information we collect and how we use it
If you choose to complete one of our online forms (including to report a repair, to make a complaint, compliment or suggestion, report anti-social behaviour or enquire about our employment and training services) or to sign up for My Account we will ask you to provide some personal information to allow us to deal with your enquiry.
This will include the following:
your tenancy reference number
your contact details (address, email address, telephone number)
information relating to your repair, complaint or compliment.
This information will be used only to set up an account for you on My Account, or to deal with the enquiry made using one of the forms outlined above.
In the course of dealing with your request or enquiry we may need to share information with service providers who are contracted to One Housing Group or its subsidiaries. These service providers are obliged to keep your details securely, to use them only to fulfill the request and to dispose of them once this has been fulfilled.
No personal information you have given us will be passed on to third parties for commercial purposes. We will treat any personal information you may have provided in accordance with the provisions of the Data Protection Act 1998. For more information on how we collect, use and process personal data see the Controlling your personal information section below.
We are committed to protecting your privacy. If we ask for information about you, we take all possible steps to keep it safe.
What are cookies?
Cookies are tiny text files that are transferred to your computer when you visit websites if you give your consent. Once you agree, the file is added and the cookie helps us to analyse web traffic or lets you know when you visit a particular site. To ensure our website works fully for you, we recommend they are enabled.
If you would prefer to decline cookies, how to do this depends on which browser you are using. For instructions on how to do this on your specific browser, please visit http://www.aboutcookies.org/.
Please note that disabling cookies may prevent you from taking full advantage of the website, and may also affect your browsing experience on other sites. It will also stop us from monitoring trends by visitors to the site that help us to improve it.
Are cookies safe?
Yes – they don’t harm your computer.
Yes – they do not contain any information that could be used by others to identify you personally.
Yes – they do not contain any confidential details such as your email address or payment details.
We use analytical cookies to measure what visitors do when they use our website and the pages they look at. For more information about these cookies and how they work see www.aboutcookies.org. Our cookies record anonymous information about visits and clicks on each web page. We use this to measure the performance of our website, identify what is working well and what can be improved. We use this information solely for statistical analysis purposes and then the data is removed from the system. The table below explains the cookies we use and why.
|These cookies are used to collect information about how visitors use our site, which we use to help improve it. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitfors have come to the site from and the pages they visited.||Click here for an overview of privacy at Google|
|Cookie Control tool||
|Online notification form cookies||ASP.NET_Session ID||This cookie is essential for the online notification form - the form that data controllers can use to notify One Housing Group - to operate. It is set only for those people using the form. This cookie is deleted when you close your browser.||Visit the Microsoft website|
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit http://www.aboutcookies.org/ or http://www.allaboutcookies.org/.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting these sites.
Controlling your personal information
Personal data will be processed in accordance with the Data Protection Act 1998. In this respect the data controller for your tenancy or lease is your landlord.
During your tenancy or while you are a shared owner or leaseholder, we will collect and process information about you and members of your household for the following purposes:
- managing your tenancy or lease and the OHG property it relates to
- monitoring compliance with the terms of your tenancy agreement or the lease
- delivering support for special needs to you or any member of your household within an agreed support plan
- the prevention and detection of fraud
- conducting surveys in order to monitor and improve our services and
- tell you about services and activities with which One Housing Group is involved that may be of interest to you.
Unless we specifically advise you otherwise, we will only collect and process personal information that we need in order to carry out these functions. This personal information may be stored on our computer systems and/or a tenancy file. It is held securely and we have security measures in place to prevent it from being accessed by any unauthorised persons.
From time to time we may need to provide third parties with personal information relating to you or members of your household from third parties. However, this will only be so that we may accomplish the purposes described above. We may also disclose your personal details if required to do so by law or any Governmental body.
One Housing Group may periodically undertake and participate in localised and national Data Matching exercises with other organisations and government bodies. This will involve the sharing of some personal data with other organisations for the prevention and detection of fraud
One Housing Group tries to deal with instances of rent arrears without involving third parties. However, in cases of unresolved arrears and those where arrears remain outstanding after termination of a tenancy agreement by either party, we may disclose personal details to tracing and/or debt collection agencies.
If you would like see the information that we hold about you, please:
- write to: One Housing Group, 100 Chalk Farm Road, London NW1 8EH
- call us on 0300 123 9966
- email: firstname.lastname@example.org
We make a charge of £10.00 for responding to a Subject Access Request and, by law, have 40 days in which to collect and deliver the information.